FAQ 2024

MM24 Frequently Asked Questions

Live Stream and Online Video Archive

I can't travel to Austin. How do I sign-up to access the live streamed Symposium?

Visit our online registration website and select the "Register Now" button on the main page. When prompted for your Registration Type, choose "Virtual Attendee" and continue with the registration and check-out process to confirm your participation and submit your payment information. A few days before the Symposium start date, you will receive an email with the link and password information to access the live stream.

I registered as a virtual attendee, but have not yet received the URL link or password to access the live stream of the Symposium. Where do I access this information?

The stream link and password to access the live stream of the Symposium presentations will be emailed to all virtual attendees no later than Tuesday, January 9th. Thanks for your patience!

What if I registered for the in-person Symposium, but would like to access the live stream?

If you registered for the in-person Symposium, a few days before the start date you will receive a reminder email with conference details that will include the link and password information to access the live stream. This will give all our in-person registrants the flexibility to attend a selection of in-person Symposium activities, if they are not able to be physically present all day but still would like to be able to view the Symposium talks as they happen in real-time.

What conference activities will be live streamed and/or recorded for later access on the Online Video Archive?

Only the Symposium presentations (both days) will be live streamed and recorded for later access and viewing through our Online Video Archive.

Workshops will not be live streamed or recorded as they are designed to be in-person, hands-on learning experiences for The 2024 Mesoamerica Meetings.

Will the live stream have real-time captions?

No, the live stream will not have real-time captions; however, the recordings of the Symposium presentations that will be available for viewing in our Online Video Archive will include captions.

When will the Online Video Archive of recorded Symposium talks be available?

The Online Video Archive will be available some time in late March 2024. All registrants of the conference (both in-person and virtual attendees) will be emailed information at that time about how to access the archive for streaming. The Online Video Archive will be available for unlimited streaming until March 2025.

Who will have access to the Online Video Archive?

All individuals who registered for The 2024 Mesoamerica Meetings through our online registration website (either as an in-person or virtual attendee) will be given access to the Online Video Archive at no additional charge, and will have unlimited streaming access until March 2025.

If I don't register to attend The 2024 Mesoamerica Meetings either in-person or virtually, can I still sign-up to access the Online Video Archive later?

Yes! If are unable to register for The 2024 Mesoamerica Meetings, you have an opportunity to sign-up for our "Video Archive Access" option. More information will be provided about registration in spring 2024.

Meals and Lodging

When registering, can we pre-order lunch boxes like in previous years?

No. All in-person registrants will need to purchase their meals at a location/restaurant on or near UT Campus.

Where can I go for lunch?

You can check out our Restaurant Suggestions page for a list of various options on or near UT Austin campus.

Will there be coffee breaks during the workshops and symposium activities?

Yes! Our event sponsor, Ruta Maya Coffee, will generously be providing coffee for our coffee breaks. A limited selection of cookies and/or small pastries will also be available during the coffee breaks.

Do conference registration fees include any hotel accommodation?

No, we do not provide hotel accommodation. All in-person conference attendees are responsible for finding and booking their own lodging.

If I'm attending in-person, do you have recommendations for where to stay in Austin?

Yes! Check out our Hotel Accommodation Suggestions page to explore various options.

Merchandise

Will conference merchandise be available for purchase?

Yes! Our conference T-shirt will be available for purchase; however, conference T-shirts will be available for purchase for in-person attendees only. Unfortunately, due to challenges with university mail delivery service options, we currently have no reliable mail system available for shipping and tracking T-shirts to extend merchandise options to virtual attendees.

To see an example of the design, please visit our Merchandise page.

How do I purchase a conference T-shirt?

In-person attendees can order a conference T-shirt when registering through our online registration website. Payment for the T-shirt through our online platform is by credit card only (Visa, Mastercard, or American Express). This year, we are unable to provide mail delivery service; T-shirts will be available for in-person pick-up only.

We will also have a limited number of T-shirts available for in-person purchase during Symposium activities. Payment options for day-of, in-person purchases are cash or check.

How do I get my T-shirt order?

T-shirts will be available for in-person pick-up only (no mail delivery available). In-person attendees can pick-up T-shirts at the check-in/registration area at the Glickman Conference Center during the conference. 

What if I registered as an in-person attendee and ordered a T-shirt, but I wasn't able to attend in-person after all. Can the T-shirt be mailed?

Unfortunately, we are unable to provide any kind of mail delivery option at this time. If you were unable to attend the Meetings, you can contact the conference organizers (astrid@austin.utexas.edu or milady@austin.utexas.edu) to coordinate a pick-up at The Mesoamerica Center on UT campus during regular business hours.

Registration

Do I need a UT EID to register?

No. The Mesoamerica Meetings are open to all scholars, students, and the interested public.

How do I pay for registration?

Please go to The Mesoamerica Meetings online registration site, follow our registration instructions to make your conference selections, and proceed to check-out. During check-out, you will be prompted to provide your credit card information. Our registration system can accept major credit cards (Visa, Mastercard, and American Express) including foreign cards.

Will you be accepting walk-ups during the in-person conference activities?

No. Because the conference center provides limited seating for both workshops and symposium activities, we cannot guarantee space for walk-ups. To ensure that you have a seat for the in-person conference activities, please register using our online registration website by January 7, 2024.

What is your cancellation/refund policy?

We are not able to offer refunds on registration fees at this time.

What events will take place during The Mesoamerica Meetings?

The Mesoamerica Meetings will offer a combination of learning workshops and a Symposium, a summary of which can be found here.

Resources and Services on UT Campus

Is there an ATM available?

Yes, there are ATMs available on UT campus. The closest ATM to the Glickman Center is located inside the William C Powers, Jr (SAC) near the Chick-fil-A or outside the Etter-Harbin Alumni Center (across the street from Darrell K. Royal Texas Memorial Stadium).

Are there any public exhibitions or collections I can visit during lunch breaks?

Yes! Cultural and research spaces on campus that have public exhibitions and collections that may be of interest to you include the Harry Ransom Center, the Blanton Museum of Art, and the LBJ Presidential Library.

Where can I access a UT campus map?

You can access both an online interactive UT campus map or a downloadable campus map here.

Workshops

Will the workshops be live streamed and/or recorded for later access on the Online Video Archive?

No, workshops will not be live streamed or recorded as they are designed to be in-person, hands-on learning experiences for The 2024 Mesoamerica Meetings.

Does the workshop fee include materials?

Yes, the workshop fee includes materials for the appropriate workshop.

Does the workshop fee include hotel accommodations?

No, the fee does not include hotel accommodations. Visit our Hotel Accommodation Suggestions page to begin your lodging search.

Does the workshop fee include meals?

No, meals are not included. Participants are welcome to enjoy breakfast and/or lunch at a location/restaurant on or nearby UT campus. Visit our Restaurant Suggestions page for additional information.

Does the workshop fee include coffee breaks?

Yes! Our event sponsor, Ruta Maya Coffee, will generously be providing coffee for our coffee breaks during workshop and Symposium days. There will also be some cookies, pastries, and water provided with the coffee breaks. Due to university regulations, we can only provide food and drink that has been pre-approved by the conference center.

Can I register for the Introduction to Maya Hieroglyphic Workshop and a thematic workshop, even when they overlap?

Yes, you can register for the Introduction to Maya Hieroglyphic Writing workshop and a thematic workshop. For example, you may be interested in participating in the Wednesday (Day 1) Intro workshop session and then Dr. David Stuart's Thursday thematic workshop session.

However, please note that we are not able to make any cost adjustments to registration fees for workshops that are attended only in part.

Will you provide certificates of participation?

Certificates of participation can be provided after finishing the workshop, if requested by the participant in advance. Please contact The Mesoamerica Center (astrid@austin.utexas.edu and/or milady@austin.utexas.edu) at least one week prior to the start of The Mesoamerica Meetings.