FAQ 2023

Live Stream and Online Video Archive

What conference activities will be live streamed and/or recorded for later access on the Online Video Archive?

Only the Symposium presentations (both days) will be live streamed and recorded for later access and viewing through our Online Video Archive.

Workshops will not be live streamed or recorded as they are designed to be in-person, hands-on learning experiences for The 2023 Mesoamerica Meetings.

I can't travel to Austin. How do I sign-up to access the live streamed Symposium?

Visit our online registration website and select the "Register Now" button on the main page. When prompted for your Registration Type, choose "Virtual Attendee" and continue with the registration and check-out process to confirm your participation and submit your payment information. A few days before the Symposium start date, you will receive an email with the link and password information to access the live stream.

What if I registered for the in-person Symposium, but would like to access the live stream?

If you registered for the in-person Symposium, a few days before the start date you will receive a reminder email with conference details that will include the link and password information to access the live stream. This will give all our in-person registrants the flexibility to attend a selection of in-person Symposium activities, if they are not able to be physically present all day but still would like to be able to view the Symposium talks as they happen in real-time.

Will the live stream have real-time captions?

No, the live stream will not have real-time captions; however, the recordings of the Symposium presentations that will be available for viewing in our Online Video Archive will include captions.

When will the Online Video Archive of recorded Symposium talks be available?

The Online Video Archive will be available some time in late March 2023. All registrants of the conference (both in-person and virtual attendees) will be emailed information at that time about how to access the archive for streaming. The Online Video Archive will be available for unlimited streaming until December 31, 2023.

Who will have access to the Online Video Archive?

All individuals who registered for The 2023 Mesoamerica Meetings through our online registration website (either as an in-person or virtual attendee) will be given access to the Online Video Archive at no additional charge, and will have unlimited streaming access until December 31, 2023.

If I didn't register to attend The 2023 Mesoamerica Meetings, can I still sign-up to access the Online Video Archive?

Yes! If you did not previously register or attend The 2023 Mesoamerica Meetings, you will have an opportunity to sign-up for our "Video Archive Access" option. More details about this will be announced in late March once the Online Video Archive is ready and available for streaming for a reduced fee. Individuals can register for the Online Video Archive any time between late March and December, and will have unlimited streaming access until December 31, 2023.

Meals and Lodging

When registering, can we pre-order lunch boxes like in previous years?

No. This year The Mesoamerica Meetings take place in February, when all campus and nearby cafes and restaurants are open for business. Therefore, we are no longer offering registrants the option to pre-order boxed lunches. All in-person registrants will need to purchase their meals at a location/restaurant on on near UT Campus.

Where can I go for lunch?

You can check out our Restaurant Suggestions page for a list of various options on or near UT Austin campus.

Will there be coffee breaks during the workshops and symposium activities?

Yes! Our event sponsor, Ruta Maya Coffee, will generously be providing coffee for our coffee breaks. A limited selection of cookies and/or small pastries will also be available during the coffee breaks.

Do conference registration fees include any hotel accommodation?

No, we do not provide hotel accommodation. All in-person conference attendees are responsible for finding and booking their own lodging.

If I'm attending in-person, do you have recommendations for where to stay in Austin?

Yes! Check out our Hotel Accommodation Suggestions page to explore various options.

Merchandise

Will conference merchandise be available for purchase?

Yes! Our conference T-shirt will be available for purchase. To see an example of the design, please visit our Merchandise page.

How do I purchase a conference T-shirt?

You can order a conference T-shirt when you register through our online registration website. Payment for the T-shirt through our online platform is by credit card only (Visa, Mastercard, or American Express).

We will also have a limited number of T-shirts available for in-person purchase during Symposium activities. Payment options for day-of, in-person purchases are cash or check.

How do I get my T-shirt order?

For in-person attendees, T-shirts will be available for pick-up at the check-in area during conference activities. If you registered as an in-person attendee but were unable to attend the conference for whatever reason, we will mail your T-shirt order to the address you provided on our registration website at the time of ordering.

For virtual attendees, T-shirts will be mailed out after the conference is over, some time in late February once production orders are completed and delivered to us. When registering through our online registration website, you will be prompted to provide your mailing address where you would like the T-shirt shipped when completing your T-shirt order.

What if I registered as an in-person attendee and ordered a T-shirt, but I wasn't able to attend in-person after all. Can the T-shirt be mailed?

Yes, the T-shirt can be mailed if you registered to attend the conference in-person, but were not able to attend the conference for whatever reason. We will mail your T-shirt order to the address you provided on our registration website at the time of ordering.

Registration

Do I need a UT EID to register?

No. The Mesoamerica Meetings are open to all scholars, students, and the interested public.

How do I pay for registration?

Please go to The Mesoamerica Meetings online registration site, follow our registration instructions to make your conference selections, and proceed to check-out. During check-out, you will be prompted to provide your credit card information. Our registration system can accept major credit cards (Visa, Mastercard, and American Express) including foreign cards.

Will you be accepting walk-ups during the in-person conference activities?

No. Because the conference center provides limited seating for both workshops and symposium activities, we cannot guarantee space for walk-ups. To ensure that you have a seat for the in-person conference activities, please register using our online registration website by February 3, 2023.

What is your cancellation/refund policy?

We are not able to offer refunds on registration fees at this time.

What events will take place during The Mesoamerica Meetings?

The Mesoamerica Meetings will offer a combination of learning workshops and a Symposium, a summary of which can be found here.

Resources and Services on UT Campus

Is there an ATM available?

Yes, there are ATMs available on UT campus. The closest ATM to the Glickman Center is located inside the William C Powers, Jr (SAC) near the Chick-fil-A or outside the Etter-Harbin Alumni Center (across the street from Darrell K. Royal Texas Memorial Stadium).

Are there any public exhibitions or collections I can visit during lunch breaks?

Yes! Cultural and research spaces on campus that have public exhibitions and collections that may be of interest to you include the Harry Ransom Center, the Blanton Museum of Art, and the LBJ Presidential Library.

Where can I access a UT campus map?

You can access both an online interactive UT campus map or a downloadable campus map here.

Workshops

Will the workshops be live streamed and/or recorded for later access on the Online Video Archive?

No, workshops will not be live streamed or recorded as they are designed to be in-person, hands-on learning experiences for The 2023 Mesoamerica Meetings.

Does the workshop fee include materials?

Yes, the workshop fee includes materials for the appropriate workshop.

Does the workshop fee include hotel accommodations?

No, the fee does not include hotel accommodations. Check back at this website in late January for a list of recommended hotels to book your own lodging.

Does the workshop fee include meals?

No, meals are not included. Participants are welcome to enjoy breakfast and/or lunch at a location/restaurant on or nearby UT campus. Check back at this website in late January for a list of suggested restaurants/food options.

Does the workshop fee include coffee breaks?

Yes! Our event sponsor, Ruta Maya Coffee, will generously be providing coffee for our coffee breaks during workshop and Symposium days. There will also be some cookies, pastries, and water provided with the coffee breaks. Due to university regulations, we can only provide food and drink that has been pre-approved by the conference center.

Can I register for the Introduction to Maya Hieroglyphic Workshop and a thematic workshop, even when they overlap?

Yes, you can register for the Introduction to Maya Hieroglyphic Writing workshop and a thematic workshop. For example, you may be interested in participating in the Wednesday (Day 1) Intro workshop session and then Dr. David Stuart's Thursday thematic workshop session.

However, please note that we are not able to make any cost adjustments to registration fees for workshops that are attended only in part.

Will you provide certificates of participation?

Yes. Certificates of participation can be provided upon finishing the workshop if requested by the participant in advance. Please contact The Mesoamerica Center (astrid@austin.utexas.edu and/or milady@austin.utexas.edu) at least one week prior to the start of The Mesoamerica Meetings.